# How to add your suppliers

Add each business you buy from once. Every ingredient, material, purchase order and scanned receipt is filed under its supplier, and the tax rate and shipping fee you set here fill in on that supplier's purchase orders.

Source: https://www.prophitable.io/help/cost/suppliers (updated 2026-10-29)

## Add a supplier

1. Go to **Suppliers** and click **Add Supplier**.
2. Under **Supplier Information**, enter the **Company Name**. Everything else on the page is optional, so you can save a supplier with just its name.
3. Fill in what helps you order from them:
   - **Supplier Information**: their **Company URL** and address.
   - **Primary Contact**: who you talk to, with their email and phone.
   - **Supplier Requirements**: a **Minimum Order**, the **Lead Time** and any **Notes**.
4. Under **Order Settings**, set the **Payment Terms**, and the **Sales Tax** and **Shipping Fee** they usually charge you.

   ![The Order Settings card: Payment Terms Prepaid, with Sales Tax and Shipping Fee left at zero](https://www.prophitable.io/_astro/suppliers-order-settings.BfXtNrmq.png)

5. Click **Save**.

## What the order settings do

**Sales Tax** and **Shipping Fee** fill in on their own when you pick this supplier for a purchase order, so you don't type them each time.

The tax only counts on items you've marked as taxed. On an ingredient or material, turn on **Is this product taxed?** and its purchase orders add the supplier's rate.

> [!TIP]
> Enter a supplier's tax and shipping once and their purchase orders fill them in for you. On taxed items the tax goes into the cost, so your margins reflect what you actually paid.

## Already adding an ingredient?

You don't have to leave the page. When you pick a supplier for an ingredient or material, click **Add Supplier** in the list, and finish their details later.

## What you'll see

Open a supplier and go to **Purchase History**. **Connected Items** lists everything you buy from them, and below it are their purchase orders.

If you change a supplier's **Sales Tax** and some of its items are taxed, Prophitable asks before saving, then re-costs those items.

## Buy the same thing from two suppliers?

Add both. On the ingredient or material, click **Add Source** under **Purchasing** to add the second supplier and its price.